Stop losing money.Run your gym smarter.
The all-in-one operating system for Indian gyms — memberships, GST billing, QR attendance, WhatsApp reminders, POS and payments. Set it up in an afternoon. Never chase a renewal again.
Spreadsheets are costing you
more than software ever will
Most gyms lose lakhs a year to lapsed plans and manual chaos. Here's what changes on day one.
Registers, Excel & guesswork
- Members train on expired plans — and nobody notices
- Attendance in a register, billing in Excel
- Renewals chased one by one on WhatsApp
- No idea which plans sell or when members drop off
- Front desk stops when the internet does
Your gym on autopilot
- Expired members blocked at the door, automatically
- GST invoice issued in one tap, every payment logged
- Renewal reminders send themselves — with a UPI pay link
- Live revenue, churn and attendance analytics
- Offline-first front desk that syncs when you're back
Up and running in under 10 minutes
Zero setup. Zero training. Just sign up and automate your entire gym from day one.
- 01
Sign Up
Create your branch account in seconds and get instant access.
- 02
Add Members
Import your existing members or add new ones with a few clicks.
- 03
Automate Billing
Set up subscription plans and let the system handle payments.
- 04
Go Live
Start scanning QR codes and track your gym's growth.
Everything your gym runs on,
in one place
Eight core modules built for the front desk — AI analytics and a website builder included, with eight more when you need them.
Member Management
Full profiles with photos, plans, trainers and QR codes. Search, filter and export in seconds — import your existing register in one afternoon.
WhatsApp Automations
Renewal reminders, payment links and welcome messages — sent for you.
GST Billing & Payments
One-tap GST invoices. Cash, card, UPI — every rupee tracked.
QR & Biometric Check-in
Members scan a QR or tap a finger. Expired plans blocked at the door, automatically.
Point of Sale
Sell supplements and gear from the front desk. Stock tracked live.
Workout Tracking
Trainers build plans; members log sets and reps on their phones.
AI Analytics & Insights
Churn risk, revenue forecasts and daily next steps — a data scientist's read on your gym, in plain language.
12 members haven't visited in 14+ days. Launch a save-campaign to recover an estimated ₹58,000 in renewals.
Website Builder
A polished public page for your gym in minutes — every enquiry lands straight in your lead pipeline.
One system, every role
From business analytics for owners to workout logging for members — everyone gets exactly the tools they need, nothing they don't.
Owner
Run the business, not the register. Revenue at a glance, staff permissions, plan performance and billing — across every branch.
- Live revenue, churn & attendance analytics
- Staff roles & permissions
- Multi-branch overview
- Exportable PDF reports
Designed with the way
Indian gyms actually run
Front desk first, spreadsheet last — GST billing, WhatsApp renewals, and attendance that works on busy evenings.
We're onboarding our
first gyms now
Join early and get more than software — get a partner invested in your gym's growth. Honest terms, no fine print.
Free white-glove setup
We import your existing members and plans for you, and get your gym live — no spreadsheets-to-software headache.
Founding price, locked in
Lock today's pricing for as long as you stay. Founding gyms never pay more, even as we add features.
A direct line to the founders
Not a ticket queue. WhatsApp us directly — we answer fast and fix things faster.
Shape the roadmap
Tell us what your gym actually needs. Founding gyms get first say on what we build next.
One price. Everything included.
Most gym software advertises a low monthly rate, then bills SMS packs, WhatsApp and payment add-ons separately. We don't. GST invoicing, UPI collection and WhatsApp reminders are in every plan — including the cheapest one.
Starter
Everything one gym needs to stop running on WhatsApp and paper.
₹14,990 billed yearly · save ₹2,998/yr
≈ ₹6.2 per member / month at capacity
- 1 branch · up to 200 members
- Members
- Attendance
- Payments
- GST invoices & UPI collection
- WhatsApp Reminders
- Member Portal
- Leads
14 days free · no card required
Growth
For gyms running multiple branches and a real team.
₹29,990 billed yearly · save ₹5,998/yr
≈ ₹3.3 per member / month at capacity
- Everything in Starter, plus:
- 3 branches · up to 750 members
- Multi-Branch
- Payroll
- Class Booking
- Inventory & POS
- Advanced Analytics
- Automations
- CSV Bulk Import
14 days free · no card required
Pro
Unlimited scale, your brand, and AI-assisted retention.
₹59,990 billed yearly · save ₹11,998/yr
- Everything in Growth, plus:
- Unlimited members, branches & staff
- AI Analytics
- Gym Website
- Custom Branding
- Own WhatsApp Number
- Biometric Attendance
- Priority support · onboarding call
14 days free · no card required
Enterprise
Chains, franchises and custom deployments.
Custom pricing for chains & franchises
- Everything in Pro, plus:
- Corporate Support
- Custom integrations & data migration
- SLA, security review & invoicing terms
Why we built this for Indian gyms
Global gym software wasn't built for how gyms actually run here — cash and UPI at the counter, renewals chased on WhatsApp, GST on every invoice, and internet that drops at the worst moment.
So we built Clubstance the other way around: front desk first, WhatsApp-native, GST-native, offline-first. We're a small team, we answer our own support messages, and every founding gym talks directly to the people writing the code.
- Your data is yours — export everything, anytime
- Founding pricing never increases while you stay
- We migrate your member list for you, free
- Cancel anytime; your records are held safely
Never. Every record — members, payments, attendance — is isolated to your gym at the database level using row-level security. It's enforced in the database itself, not just hidden in the app.
Yes. Upload a CSV with name, phone, email and membership dates — we validate it, show you a preview, and import clean rows in bulk. Founding gyms get this done for them.
GST invoices are always unlimited on every plan. WhatsApp messages have a monthly allowance per plan; if you need more, top-ups are available. No per-transaction cut on your payments.
Yes, on the higher plans. Each branch has its own members, attendance and staff, and everything rolls up to a single owner dashboard.
You pick a plan to continue. Your data is never deleted — even if you don't subscribe right away, it's held safely so you can pick up where you left off.
Staff can record payments. Only owners and managers can process refunds, and every refund is written to an audit log — so you always know who did what.
Members get an installable web portal (PWA) to view their plan, download invoices, log workouts and pull up their QR code for check-in — no App Store needed.
Run your gymsmarter.
Start free in minutes. We'll even move your members over for you.