Run a smarter, fuller,
more profitable gym
The all-in-one operating system for modern gyms. Memberships, attendance, payments, retention and growth — finally in one dashboard.
Replace 5 tools
One dashboard for spreadsheets, WhatsApp, payments, CRM and accounting.
See every number live
Revenue, churn risk, expiring memberships, today's collections — always current.
Members renew themselves
Automations and a self-service portal cut your follow-up work to near zero.
Built to scale
From a single studio to multi-branch chains with roles baked in.
Member Management
Your member base, organised
Run your whole membership operation from a single, searchable directory. Every member gets a rich profile with photo, plan history, attendance, fitness assignments and loyalty status — all in one place.
- Member profiles with photos — your front desk recognises everyone instantly
- One-click add & edit — guided form, no training required
- Bulk CSV import — migrate your member list in minutes
- Expiring memberships board — see who's about to lapse before you lose them
Attendance & Check-In
Know who's in the building
Track every visit automatically and turn attendance data into a retention weapon. Members who stop showing up are members about to cancel — Clubstance surfaces them before it's too late.
- Biometric check-in — fingerprint or face scan, tamper-proof
- QR self check-in — members scan from their phone, done in 0.4s
- Live attendance log — real-time foot traffic and peak hours
- Per-member history — feeds churn and engagement insights
QR self-service
Frictionless entry
Replace registers, cards and PIN pads with a single QR scan. Expired memberships are blocked automatically. Your front desk gets faster; your data gets cleaner.
- Sub-second verification — scan, verify, log — done
- Auto-block expired plans — no awkward conversations needed
- Works on any phone — no app install required
Plans & Memberships
Price, sell, renew with ease
Build any membership structure your gym needs and let the system handle renewals and expiry tracking automatically. Set up your plans once; the dashboard keeps every membership current.
- Flexible structures — monthly, quarterly, annual or custom
- Automated renewals — nothing slips through the cracks
- Membership history — instant context on every profile
Payments & Finance
Get paid faster, see every rupee
A complete financial picture of your gym, from daily collections to payroll, without a separate accounting tool. Track cash, card, online and bank transfers — and reconcile in a click.
- Payment tracking — every member, plan and transaction
- Online payment gateway — members pay from anywhere
- Expenses, payroll & credits — your whole P&L in one place
- Financial reports — raw transactions become decisions
Switch plans — the GST breakdown recalculates instantly.
Lead Management (CRM)
Turn walk-ins into members
Every inquiry is money on the table. Clubstance gives you a proper sales pipeline so no lead is ever forgotten — and your team always knows the next step.
- Visual pipeline — capture every prospect from first contact
- Follow-up tracking — tasks, notes and reminders per lead
- Source attribution — see which channels bring paying members
Click a lead to move it down the pipeline.
Workouts & Fitness Plans
Deliver real results
Members who see progress stay. Assign workout and fitness plans, track them, and turn your gym into a results machine. Trainers build once, members log forever.
- Custom workout plans — trainers build and assign in minutes
- Per-member assignments — visible to both staff and member
- Member-facing view — in-portal — they always know today's session
Rewards & Loyalty
Make members want to stay
A built-in points and rewards engine that gamifies attendance, renewals and referrals — turning casual members into loyal regulars. Loyalty is the cheapest growth channel you have.
- Loyalty points — earned for showing up, renewing, engaging
- Rewards & redemption — a real reason to keep coming back
- Retention by design — fewer cancellations, more referrals
AI Analytics & Insights
Your business, decoded
This is the feature that pays for the whole subscription. Clubstance doesn't just store data — it tells you what to do about it, in plain language, every single day.
- AI-powered insights — churn risk, revenue dips, growth opportunities
- Revenue forecasting — see where the month and quarter are headed
- Goal tracking — targets that compound over time
- One-click CSV & PDF exports — for board meetings and your accountant
12 members haven't visited in 14+ days. Launch a save-campaign to recover an estimated ₹58,000 in renewals.
Inventory & Point of Sale
Sell more than memberships
Run your supplements, merch and café through a built-in POS and inventory system. Every extra sale is pure margin — and it lives in the same dashboard as everything else.
- Product catalog — categories, variants and bundles
- Fast POS checkout — at the front desk in seconds
- Sales history — see what's moving and what's not
- Stock tracking — never run out of your bestsellers
Equipment Management
Protect your biggest investment
Track every machine, schedule maintenance, and avoid the downtime that frustrates members. Working equipment means happier members and longer-lasting assets.
- Equipment register — everything you own, in one list
- Maintenance tracking — service before breakdowns
Staff Management
Your team, scheduled & accountable
Run your whole team from the same dashboard, with the right access for the right people. Front desk sees what they need, managers see everything.
- Roles & permissions — scoped access by job function
- Shift scheduling — every shift covered, every day
- Integrated payroll — tied directly to staff records
Automated Messaging
Communicate without lifting a finger
Reach the right member at the right moment, automatically. This is how you collect renewals while you sleep — and keep members engaged between visits.
- WhatsApp & SMS — reminders, confirmations and offers
- Automation rules — trigger on expiry, milestones, birthdays
- Message templates — fast, consistent, professional
- Broadcast announcements — reach your whole base in seconds
Website Builder
Your gym online in minutes
Spin up a professional public landing page for your gym without hiring anyone — and connect every inquiry straight into your lead pipeline.
- Built-in builder — your-gym.com/g/your-name, ready to go
- Showcase plans & hours — convert online visitors into leads
- Connected to your dashboard — inquiries flow into the CRM
Member Portal
Self-service members love
Give every member their own login and watch your front-desk workload disappear. Members manage their own plan, workout, payments and QR — all from their phone.
- Active plan & renewal date — no more 'when does mine expire?'
- Assigned workout — today's session, always one tap away
- QR for instant check-in — right inside the portal
- Attendance & payments — history, receipts and online pay
Settings, Security & Platform
Built to run your business safely
Role-based access, secure authentication and multi-branch support are baked in from day one — so growing from one location to many never breaks your operation.
- Role-based access control — the right people see the right things
- Secure authentication — Google sign-in and password recovery
- Integrations & automations — configurable from one settings hub
- Multi-branch ready — one login, many locations
One login. One subscription.
Every module live, today.
Ready to stop managing your gym
the hard way?
Pick a plan or talk to us — we'll get your gym onboarded in a day.